Meetings add-in for Outlook

Install the add-in

The Meetings add-in is a custom add-in that you enable from the add-ins menu in Outlook.

To install the Meetings add-in: 

1. First, copy the add-in URL to the clipboard.

   Copy URL

2. In your version of Outlook, access the add-ins feature:
   • Windows and Mac: On the Home ribbon, click Get Add-ins.

     

   • Outlook on the web: While reading a message, click (...) More actions and then scroll down and click Get Add-ins.

     

     Or create a new event in your calendar, and at the top click (...) More actions and then click Get Add-ins.

     

   • If you don't see the Get Add-ins option, click the following URL to open the Manage add-ins page.

     https://outlook.office.com/owa/?path=/options/manageapps

3. Access the Add from URL option. It looks slightly different, depending on your version of Outlook.
   • Windows, Mac, and Outlook on the web: on the add-ins window, click My add-ins, and then click + Add a custom add-in and select Add from URL.

     

   • Manage add-ins page on the web (no Get Add-ins option available): click + and select Add from a URL.

     

4. Paste the URL you copied, click OK, and then click Install.

The Meetings add-in is included under Custom add-ins. Close the add-ins window.

Now, sign in to your account:

• Windows and Mac: The Meetings add-in buttons are included at the right side of the Home ribbon. Click Meeting Tools and then select Accounts to sign in to your account.

  

• Outlook on the web: Create a new event in your calendar, and at the top click (...) More actions. Select Meetings Outlook Add-in > Meeting Tools > Accounts to sign in.

  

 

▲ top

Schedule a meeting on your calendar

Scheduling a meeting in Outlook saves it to your calendar, where you can track attendee responses and update the meeting date and time, if needed.

To schedule a meeting in your Outlook calendar:

1. In Outlook, create a new appointment or meeting, and then click Schedule Meeting (on the right side of the Appointment or Meeting tab).

   

   In Outlook on the web, create a new event in your calendar, and at the top click (...) More actions. Select Meetings Outlook Add-in > Schedule Meeting.

   Your meeting information is added to the invitation.

2. Set the date and time for the meeting, enter the meeting subject, and add people to invite.

   Tip: Use the Scheduling Assistant to check your guests' calendars when you pick a date and time for the meeting.

3. If needed, in the Edit Invite task pane, select a different web room or audio account to use, select numbers to include in the invitation, and the invitation language.
4. Click Send to add the meeting to your Outlook calendar and send the invitations to your guests.

When it's time to meet, start your meeting with the desktop app, mobile app, web browser, or the Meetings add-in for Outlook.

Ad hoc meetings

Sometimes you need to gather people into your meeting room quickly, without waiting for responses. To send a quick meeting invitation, create or reply to an email message, and then click Urgent Meeting. (On the web, click (...) More actions and then scroll down and click Meetings Outlook Add-in > Urgent Meeting.) This invitation is not saved on your calendar.

 

▲ top

Start your meeting

On the Home tab in Outlook, click Start My Meeting to open the task pane.

Or, in Outlook on the web, at the top of a message, click (...) More actions and then scroll down and click Meetings Outlook Add-in > Start My Meeting.

Then, under Web Meeting, select your meeting room and click Start. Your room opens and you are automatically signed in as the host.

▲ top